Achieve Seamless Conference AV and Production with Events By Knight
Organising conference AV and production involves numerous details to ensure a seamless and successful event. At Events by Knight we have extensive experience in providing AV for conferences. Therefore we understand the checklist of things to remember when planning conference AV and production.
Define Objectives:
Our team at Events by Knight ensure that we clearly understand the goals and objectives of the conference to guide the AV and production planning. We make sure that everything makes sense and we’re using equipment for the right reasons.
Venue Selection:
When planning a conference we make sure that we choose a venue with the necessary infrastructure to support AV requirements. These includes elements such as sufficient power outlets and appropriate acoustics. This ensures that our plans can go ahead smoothly, resulting in a seamless event.
Technical Requirements:
At Events by Knight we work together as a team to determine what specific technical needs we have for each session. These could be microphones, displays, lighting and internet connectivity. Once these needs are discussed, we can move on to planning how we are going to link to other elements.
Run-of-Show Schedule:
We make sure to create a detailed run-of-show schedule that outlines the timeline for each session which includes setup, presentations and breakdown times. As our team has this, it ensures that our conference can run smoothly.
Interactive Elements:
When planning our conference AV and production we make sure that we discuss whether we would like to include any interactive elements in our conference. These could include live polls, Q&A sessions and audience engagement tools.
Backup Plans and Technical Support:
As an experienced team of professionals, we make sure to have backup AV equipment available to us to address any technical issues promptly. In addition to this we make sure to develop a contingency plan for unexpected challenges. At Events by Knight we know that it is important to have some technical support. Therefore we ensure that we have a team available throughout the conference to help with any issues that could arise.
Testing and Rehearsals:
At Events by Knight we have much experience in conference AV and production. Therefore we know that we need to make sure that we conduct thorough testing of all AV equipment before the event and also schedule rehearsals to check for any technical glitches. This will help to ensure that we get that smooth and seamless flow during our conference.
Recording, Live Streaming and Post-Event Services:
Our skilled team at Events by Knight make sure that we arrange for video recording or live streaming of sessions so that we can capture content for further use. Alongside this, we always consider post-production services for editing and sharing conference content. Therefore we can collect feedback from attendees for improvement.
Accessibility:
At Events by Knight we understand that we need to ensure accessibility for all participants, including those with disabilities. We make sure that we can provide any necessary accommodations, such as captioning or sign language interpreters.
Communication Plan:
When planning our conference AV and production at Events by Knight we always establish a clear line of communication between the organising team, technical team, venue staff and other stakeholders. This ensures that everyone is on the same page meaning the conference can run smoothly and seamlessly throughout.
Need to hire AV for an upcoming event?
Get in touch and one of our team will be more than happy to help you
Email: info@eventsbyknight.co.uk or call +44(0)20 3130 4040